Key Information
File Uploads
Please ensure this information is made available to the personnel who will be coming on site during the Convention.
Before you arrive

Personnel Manning Stands
There is an expectation that those manning stands will be 18 or over.

Job Cards
The Base Camp team will run a limited ServiceStation where they can display any job opportunities you may have. This should be on an A4 sheet that can be displayed for the duration of the Convention.
Please email Vicki Townsend in advance and attach a copy of your job opportunity sheet – v.townsend@allnations.ac.uk or give it to one of the team when you arrive.

Accommodation
You need to make the necessary accommodation arrangements for your personnel. More information is available on the Keswick Tourism Association website at: www.keswick.org

Literature
Please send approximately 100 pieces of literature, ideally consisting of one item only (or together in clear sealed packs) no larger than A4 to: Rawnsley Centre, Main Street, Keswick, Cumbria CA12 5NP
Please note for 2020: If you are exhibiting in Week 1 you can bring your leaflets with you
Label and send package to arrive during week commencing 6 July but no later than 10 July.
- Please clearly write on the package: “For Base Camp”
- Provide your agency name
- Provide a contact name and phone number, in case we run out of literature and need to obtain more from you.
On Arrival

Location
The Base Camp venue is situated in the Packing Hall on our Pencil Factory site with a postcode of CA12 5NG.

Saturday Arrival & Setup
For week 1: You will have access to the exhibition venue to set up your stand from 10.00am until 5.00pm on Saturday.
For weeks 2 & 3: You will have access to the exhibition venue to set up your stand from 10.00am until 5.00pm on Saturday.

Briefing Meeting
This is on each Saturday at 5.00pm. This is an important meeting for you to attend and is mandatory. If you need to discuss attendance at this meeting you will need to contact a member of the Base Camp team.
In the event of any queries please contact Vicki Townsend on 07903 221153 or the venue manager when you are on site.

Equipment
We will provide:
- Your allocated space, as previously confirmed. Please keep boxes on your stand to a minimum. Please try not to exceed 2m high, as your stand may block sight lines for others.
- 1 power socket.
- Exhibitor badge.
You should provide:
- An A0 size PVC poster. Please send this to Keswick Ministries by Wednesday 13th July at the latest so they are available for set-up. The plan is to place these around the site for the duration of the Convention. Details of the specifications can be found in the Base Camp Brochure.
- Your own extension cables (Please avoid ‘daisy-chaining’).
- A free-standing exhibition display (the venue is the Packing Hall next to the main marquee. It has a rustic look with brick walls and concrete floor).
- Sufficient staff to man your stand – see ‘Opening Times’ for more details.
- Any table you may need within the space allocated (We have some tables available and, if you cannot bring your own, please let us know if you would like us to provide you with a table for your stand).
- Additional lighting – the venue should have plenty of daylight but there is no guarantee your stand will be sufficiently lit, especially for the evening sessions. We therefore recommend you provide your own lighting for your stand.
- Audio / visual (please note that it should not be intrusive and will be monitored at the discretion of the Base Camp Manager).
- Your own insurance for any equipment you are bringing (you may wish to consider removing high value items e.g. laptops when the exhibition is closed or when your stand is not being manned).
- Confirmation of your public liability insurance & amount of cover: Please upload a copy of relevant documentation to the file upload facility on the portal.
N.B. It is essential that any electrical equipment you are using (including extension cables) be PAT tested.
Opening Times & Attendance on Stand
The venue will be open in the mornings from 8.30am for the prayer meetings, seminars and Bible Reading relays.
Base Camp will be open throughout the day. There is no limit to when you can man your stand but there will be time that are busier than others. We would encourage you to man your stand during these times at the very least. Please note that we cannot take responsibility for equipment on stands when they are not manned while the venue is open. The morning prayer meeting and a seminar stream are held in Base Camp and the morning Bible Readings and Evening Celebrations are relayed to Base Camp, and open to anyone who wishes to attend.
Base Camp Opening Hours
Saturday:
6.30pm–10.30pm
Sunday:
2.00pm-4.00pm
6.30pm-10.30pm
Monday to Friday:
8.30am-10.30pm
(Closed 5.00pm-6.30pm)
TIMES WHEN BASE CAMP WILL BE BUSY
Saturday:
6.30pm–10.30pm
Sunday:
6.30pm–10.30pm
Monday to Friday:
10.30am-2.00pm
6.30pm-10.15pm

Evening Sessions
Live relays of the Evening Celebrations will be shown in Base Camp and is open to all. We encourage you to man your stand from 9.00pm when the meeting finishes.
The venue will be fully open to the public for the opening hours stated, along with the café and bookshop. People will be encouraged to use the venue in the evenings after the Evening Celebration and it may be worth noting that those attending the youth programme may use the venue between the end of their evening meeting and before their late-night programme starts. Many just come in to use the café but please be prepared to engage with them. If you have items that would be more appealing and relevant to 11-18s you may wish to change your display or what you are offering accordingly for this period of time.

Mission Appeal Night
As part of the Keswick programme we have a particular mission emphasis each week in one of the Evening Celebrations. This is an opportunity for people to respond to a mission call given at the close of the meeting. As such, we would be grateful if mission agency personnel would be willing to talk and pray with people in the Main Tent – as well as at Base Camp – at the end of the Evening Celebration. The Base Camp Manager will speak with you about this when you are on site.

Parking
While unloading for set-up, you will be able to pull up near the Base Camp venue on the Pencil Factory site. There will be a drop-off near the front of the venue which you can use while you are unloading.
Please note, there is no parking on the Pencil Factory site during the week. If you are staying in town, it is advisable that you walk to the venue and if you are driving in each day from outside the town you will need to make your own arrangements.

Security
The venue will be locked when not occupied. However, please note that there are times when the venue is open to the public and stands are not manned. Security personnel will be on the site from 5.00pm throughout the night 24/7.

Wi-Fi
Wi-Fi is available to visitors to Base Camp, as another way of encouraging people to visit the venue.
A separate Wifi will be available for team and exhibitors in the venue. Details of this will be provided when you arrive on site.
Breakdown
If you are breaking down your stand after Week 1, Week 2 or Week 3 you must do this at 10.30pm on the Friday, once the venue is closed to the public, or before 12pm on Saturday morning. For health and safety reasons there can be no early pack-up as the venue must be clear of members of the public.